Wondering how one tool can turn chaos into calm - and admin into actual outcomes?
Compare life before and after Theratrak with us!
If you’re an allied health therapist, you know the grind.
Mountains of paperwork. Endless follow-ups. Participants forgetting their programs. Care teams that feel miles apart.
Some days, it feels like therapy is 30% participant work... and 70% admin.
Therapy shouldn't feel like an admin marathon.
That’s why Theratrak was built: to give therapists the tools they need to work smarter, stay connected, and get their time (and sanity) back.
Let’s follow Sarah - a fictional but painfully real therapist who’s trying to make it through a typical Tuesday.
First, living the hard way - without game-changer digital tools. Then, thriving with Theratrak.
Before Theratrak Sarah vs After Theratrak Sarah 🐨
| BEFORE Theratrak Sarah 🥴 | AFTER Theratrak Sarah 😎 |
|---|---|
| 7:00 AM - The Morning Scramble - Alarm snoozed 3x. - Inhale burnt toast while packing a mystery Tupperware lunch. - Thoughts: "What did I even plan today??" - No session prep. Yoga class dreams are already fading. | 7:00 AM - A Calm Start - Coffee in hand. - Feedback, sessions, home programs, notes all ready via Theratrak. - Thoughts: “I’m looking forward to my sessions today!” - Fresh lunch packed. Yoga class feels possible. |
| 9:00 AM - The First Participant Arrives - Spend 20mins catching up on the little practice done between sessions. - Dig through crumpled notes. - Awkward guesswork on goals. - Mid-session panic sketching stick figures. - Spend 10mins working out the printer for handouts. - Feelings? Participant = Confused. Therapist = Stressed. | 9:00 AM - Confident First Session - Quickly review progress captured in Theratrak and next steps together. - Preloaded activities selected. - Customised exercises created with session photos and videos. - Case notes captured live during therapy sessions. - Home program sent before participant leaves. - Feelings? Smooth, tailored, professional. |
| 11:00 AM - Chaotic Team Check-in - "Did anyone update Alex’s program??" - Group chat panic. - Confusion reigns. Collaboration fails. | 11:00 AM - Team Connected - Updates visible instantly across care teams. - Programs logged and shared. - Actual teamwork, not guesswork. |
| 12:00 PM - The Lunch ‘Break' - Typing overdue notes. - Cold mystery soup. - Stress-eating granola bars over the keyboard. - Make a rushed call to teachers to touch base and update them on progress. | 12:00 PM - The Real Lunch Break - All work is up-to-date and pre-prepared. - Eat an actual lunch (fresh sandwich, no regrets). - Time for a quick walk around the block. - Squeeze in a calming 5min meditation before the afternoon starts. |
| 3:00 PM - Session Updates & Check-ins - "Did you practice this week?" - Participant: "Practice what?" - Handouts? Lost. - Engagement? Total mystery. - Motivation? Low. | 3:00 PM - Progress Check-ins - Participants have been reminded to practice at home, at times that suit them automatically through Theratrak. - Participants arrive for sessions prepared and engaged. - Sessions flow and progress is celebrated. |
| 5:00 PM - The Admin Avalanche - Mountains of notes to take home and finish. - No energy left. - Yoga cancelled. Again. - Feelings? Overwhelm. Exhaustion. Approaching Burnout. | 5:00 PM - Peaceful Finish - Notes are typed, sorted, and secure. - Home programs sent with personalised activities adapted from Theratrak’s library of 600 preloaded activities ready to go. - Session and home program notes automatically integrated into case management system case notes. - Progress tracked. - Therapist leaves on time - straight to yoga (and maybe dinner too). - Feelings? Therapist happy. Participant happy. |
Therapy Shouldn’t Be an Admin Marathon 📄
What made the main differences of therapy life before and after Theratrak?
Theratrak’s smart, clinician-designed tools:
✅ Preloaded Activities: Plan sessions faster with ready-made resources - or upload your own.
✅ Customisable Content: Create personal, engaging programs that participants actually want to complete.
✅ Custom Notifications: Set reminders that boost home practice without chasing.
✅ Journal Feature: Get real-time feedback between sessions — no more "blind spots" about participant progress.
✅ Gamification: Participants stay excited and motivated with progress badges and rewards.
Real Reflections from Theratrak Therapists 💬
“As a pediatric occupational therapist in New York City with a busy private practice, I rely heavily on this app to ensure parents can easily follow through with home programs for their children. The app makes it simple for parents to stay on track and monitor their child's progress; and collaborate with other providers. The structured, easy-to-follow activities are actually personalized just for them so reinforcement of the therapy sessions creates more meaningful results. It's been a game-changer for my practice, giving me peace of mind that families are supported between sessions and goals are measured accurately.” - Allison Cost, Wild Fig OT
“Theratrak has expanded our capacity to deliver client specific programs that clients can access from anywhere for occupational therapy and speech therapy. Theratrak encourages families/ carers/ educators to implement therapy interventions into their day to day schedules. We love how you can upload client specific videos to assist with demonstration of a task.” - Emily Schembri, Together Thriving
"Our Speech-Language Pathologists, Occupational Therapists and Physical Therapists love having additional access to activities that families are working on in the home. It also allows for collaboration across disciplines, which keeps the family and therapists on the same page. The Theratrak app allows families a safe and secure way to share their everyday moments with their therapists. Our families report their confidence in working on activities at home and progress towards goals has improved. Therapy shouldn't be limited to just therapy sessions and Theratrak truly provides the space for at home practice." - Danielle Brisbane, M.A., CCC-SLP, RL Therapy Group
“Theratrak has been a great tool for supporting families by making home programs more accessible and engaging. We love being able to personalise instructional videos and even include clips of children doing their activities, which has been especially valuable for school-based sessions where parents aren’t present.” - Rochelle Mutton, Motivate Kids
“Theratrak has been an amazing resource for both myself and my clients. It's allowed me to see greater results in my therapy, purely because my clients and their families are able to follow through more consistently with the home program activities.” - Chloe Clark, Occupational Therapist
Theratrak Gives Therapists Back What Matters:
🎯 Less time on admin. More real therapy.
📲 Better tracking of home engagement. No more guessing games.
🤝 Seamless collaboration across care teams.
🧘 More balance, less burnout.
Therapy is about helping people thrive - and that includes the therapists too.
Ready to Become an "After Theratrak Sarah"? 🚀
Stop just surviving. Start thriving!
