Between clinical work, admin, and supporting families, reporting can quickly become one of the most time-consuming (and stressful) parts of therapy.
To help therapists clearly track progress and confidently report on goals, Theratrak has launched a new NDIS reporting tool - designed to turn everyday therapy work into clear, outcome-ready reports.
This new tool was built to make outcomes clearer, reporting faster, and reviews less painful for everyone involved.
It’s been co-designed with input from real Australian allied health clinics and therapists.
Find out more below about what this major Theratrak product update means for therapists, including:
Clinic Portal & Participant Dashboard Updates
Therapist App Updates
The New Progress Reporting Tool
Practical Ways Clinics Are Using the Progress Reporting Tool
Why the New Reporting Tool Matters Right Now
Built for Real Therapy - Not Just Paperwork
The new Theratrak reporting tool makes it easy to track therapy progress over time. Goals, activities, participant engagement, and reporting now live in one connected system - so progress is tracked as therapy happens, not recreated later.
Instead of pulling information together from multiple places, therapists can now download clear progress summaries that show what’s been done, what’s working, and how far a participant has come.
Co-designed in collaboration with Theratrak clinicians and designed to align with NDIS reporting guidelines, the new Theratrak reporting tool helps therapists:
Link therapy activities directly to SMART goals
Track participant progress over time
Generate outcome reports that reflect real-world functional change, not just session notes
“Our new reporting tool helps therapists show the real impact of their work - and helps families advocate for continued support with confidence and evidence. We’re focused on helping participants engage meaningfully in therapy so they can build independence and better long-term outcomes.”
- Laura Simmons, Founder and CEO of Theratrak
What’s Actually Changing Inside Theratrak
This update is about more than just reporting - it’s a broader refresh across the clinic portal, participant dashboard, therapist app, and reporting tools to make everyday therapy work easier and more visible.
Clinic Portal & Participant Dashboard Updates
The participant dashboard has had a facelift to keep the focus where it belongs on progress, goals, and home programs.
What’s been updated:
Participant details have been moved out of the way so progress and programs are front and centre
What’s new:
A dedicated goals section, allowing therapists to link goals directly to skills - forming the backbone of the new reporting tool
A calendar view to quickly see programs and activity schedules
A side-panel pop-out for faster navigation where therapists can now:
Support participants by checking off completed activities
Mark participant progress against tasks
Add and reply to journal entries
View participant photos and videos directly from their computer
Together, these changes make overall progress easier to track as therapy happens - not weeks later when reports are due.
Therapist App Updates
The therapist app has been reorganised so the most useful information is immediately visible when you open it.
What’s been updated:
A refreshed home screen showing active programs straight away
What’s new:
See which participants have activated their Theratrak account - and resend invites directly from your phone
A new bottom navigation bar for faster access
View program history, in-progress and sending programs are now visible from the home screen
Updated participant setup, allowing goals to be added and linked to skills for progress reporting
At Theratrak, our overarching goal is always to make therapists’ lives easier. These therapist app updates mean less tapping, less searching, and faster access to the data you actually need during the day.
The New Progress Reporting Tool: Where Goals Become Outcomes
This is where everything comes together in our clinic portal. For the first time, goals, activities, engagement data and reporting are fully connected inside the Theratrak clinic portal - meaning therapy progress is captured as part of everyday practice, not recreated later..
Therapists can now generate structured, outcome-ready summaries that clearly show:
How and when families are engaging with therapy at home - participant usage data
The details of programs and activities prescribed
Journal reflections and updates
Activity tracking directly linked to therapy goals
Instead of rebuilding reports from scratch, therapists can download a clear snapshot of progress that reflects real engagement and functional change - ready for NDIS reviews, funding conversations, and school updates.
“Theratrak is built for the future of therapy - where care is proactive, measurable, and collaborative. This is a feature clinicians have been asking for, and we’re excited to finally put it in their hands.”
- Laura Simmons, Founder and CEO of Theratrak
**Practical Ways Clinics Are Using the Progress Reporting Tool**
Incorporating progress summaries directly into NDIS review reports
Adding evidence to end-of-term or end-of-year school reports
Reviewing weekly or term snapshots to monitor growth trends over time
Using data in team meetings to refine supports and adjust goals
How These Theratrak Product Updates Impact Clinics
All of the latest Theratrak product updates and our new reporting tool are designed to:
Reduce admin and report-writing time
Make progress easier to demonstrate
Support families with clearer evidence
Align daily therapy work with NDIS reporting requirements
Therapists should spend less time chasing information and have more confidence showcasing therapy outcomes.
As one occupational therapist put it:
“NDIS reports used to feel like applying for a grant every time. Now I can show what we’ve done, what’s working, and how far the child has come - without starting from zero.”
Why the New Reporting Tool Matters Right Now
The need for clear, consistent reporting has never been greater.
According to the latest NDIS Quarterly Report (September 2025), more than 750,000 Australians are supported by the NDIS, and many of these participants are children with 66% of them being children younger than 15.
Over 170,000 children under 9 years old have an NDIS plan and another 27,000 children accessed early connections. In total, around 10% of all children in Australia aged 5 to 7 years old are NDIS participants.
For families, therapy can be life-changing - but it often comes with the burden of having to repeatedly prove that progress is happening. Sourcing this proof of progress can make seeking therapy a very time-consuming, stressful and overwhelming process.
“Parents are often expected to track and justify their child’s progress, but they’re not in the therapy room. This new reporting tool by Theratrak changes that. Now progress is visible, measurable, and backed by data.”
- Laura Simmons, Founder and CEO of Theratrak
A Clearer, Calmer Future for NDIS & Therapy Reporting
NDIS reporting isn’t going away - but the stress and admin burden around it doesn’t have to be part of therapists' everyday job.
With Theratrak’s latest product updates, therapy progress is captured as part of everyday practice - through goals, activities, home programs, and participant engagement - and turned into clear, evidence-based reports when they’re needed.
For therapists, this means less time chasing information and rebuilding reports.
For clinic owners, it means greater consistency, clearer outcomes, and more confidence heading into reviews.
For families, it means progress that’s visible, measurable, and easier to advocate for.
This update reflects what allied health clinics have been asking for - a therapy tool that supports real therapy, real families, and real outcomes - without adding more admin.
Want to learn more?
Sign up for a FREE 30-day trial or book a free demo to find out the impact Theratrak can make within your clinic.
